Here in this series of articles, we’ll be sharing three simple tactics to reduce the time you spend on your inbox. Let’s go with the first one: Gmail shortcuts! We’ll cover all 45 Gmail shortcuts that you can use to master your inbox.

How much time do you spend daily looking at your email? A simple way to calculate this is to assign a fixed time spent per email (like 10 secs per incoming email, 2 minutes for each email sent), and then count the total number of emails using our Email Meter tool.

What’s your number? Mine is roughly 2 hours. 2 hours a day, wow. That’s 25% of my time, so I want to try to reduce it. That way I have more time for other stuff and I can be more productive.

How to use Gmail Shortcuts

Increase your productivity with this updated list of Gmail shortcuts. Last update: September 2019.

I’ve marked my favorites with an emoji (✨) because it’s hard to learn all of them, so I usually only use a handful that integrates perfectly with my email routine.

✍🏻 Compose & Chat

ActionShortcut
Previous message in an open conversationp
Next message in an open conversationn
Focus main windowShift + Esc
Focus latest chat or composeEsc
Advance to the next chat or composeCtrl + .
Advance to previous chat or composeCtrl> + ,
✨ Send/Ctrl + >Enter
Add cc recipients/Ctrl + Shift + c
Add bcc recipients/Ctrl + Shift + b
Access custom from/Ctrl + Shift + f
✨ Insert a link/Ctrl + k
Go to next misspelled word (Mac only) + ;
Open spelling suggestions/Ctrl + m

🎨 Formatting text

ActionShortcut
Previous font/Ctrl+Shift + 5
Next font/Ctrl+Shift + 6
Decrease text size/Ctrl+Shift + -
Increase text size/Ctrl+Shift and +
✨ Bold/Ctrl+b
✨ Italics/Ctrl+i
✨ Underline/Ctrl+u
Numbered list/Ctrl+Shift+7
Bulleted list/Ctrl+Shift+8
Quote/Ctrl+Shift+9
Indent less/Ctrl+[
Indent more/Ctrl+]
Align left/Ctrl+Shift+l
Align center/Ctrl+Shift+e
Align right/Ctrl+Shift+r
Remove formatting/Ctrl+\

📤 Actions

ActionShortcut
Move focus to toolbar,
Select conversationx
Toggle star/rotate among superstarss
✨ Archivee
Mute conversationm
Report as spam!
✨ Delete#
✨ Replyr
Reply in a new windowShift+r
✨ Reply alla
Reply all in a new windowShift+a
✨ Forwardf
Forward in a new windowShift+f
Update conversationShift+n
Archive conversation and go previous/next] or [
Undo last actionz
✨ Mark as readShift+i
✨ Mark as unreadShift+u
Mark unread from the selected message_
✨ Mark as important+ or =
Mark as not important-
Snoozeb
✨ Expand entire conversation;
✨ Collapse entire conversation:
Add conversation to TasksShift+t

🏃‍♀️ Jumping

ActionShortcut
✨ Go to Inboxg+i
Go to Starred conversationsg+s
✨ Go to Sent messagesg+t
✨ Go to Draftsg+d
Go to All mailg+a
Switch between the Calendar/Keep/Tasks sidebar and your inbox./CtrlAlt ,

⌘/CtrlAlt + .

Go to Tasksg+k
Go to labelg+l

🗂 Threadlist selection

ActionShortcut
Select all conversations* + a
Deselect all conversations* + n
Select read conversations* + r
Select unread conversations* + u
Select starred conversations* + s
Select unstarred conversations* + t

➡️ Navigation

ActionShortcut
Go to next pageg + n
Go to previous pageg + p
Back to threadlistu
Newer conversationk
Older conversationj
Open conversationo or Enter
Go to next Inbox section`
Go to previous Inbox section~

👨🏻‍💻 Application

ActionShortcut
✨ Composec
Compose in a new tabd
✨ Search mail/
Search chat contactsg
Open “more actions” menu.
✨ Open “move to” menuv
✨ Open “label as” menul

Make sure you have enabled all these shortcuts in your Gmail preferences! You can also customize them to use your own key combinations. Full documentation from Google can be found here.

PS: Btw, did you know that if you press ? while at Gmail, you’ll see the full list of shortcuts right in the Gmail UI?

 

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